Project Co-ordinator

Farrow & Ball Ltd
Job Overview
Summary:
  • Provide day to day support for the Project Office Manager and Programme Management team
  • Ensuring activities are carried out in a timely manner to enable the team to deliver business wide projects within scope, on time and to budget
Responsibilities:
  • Set up all department templates and documentation so they can be accessed by all team members
  • Maintain SharePoint to ensure all documents are version controlled
  • Prepare documentation as requested by the team members using the appropriate software e.g. process maps, templates etc.
  • Attend project meetings, if requested, to act as support e.g. preparation of minutes, actions and notes etc.
  • Prepare and issue minutes within a timely manner
  • Facilitate workshops, as required
  • Maintain resource plans and escalate any shortfall or clashes to the POM in a timely fashion to avoid time delays
  • Update and maintain the change activity tracker for review by the POM and wider business via the Business Priority governance structure
  • Escalate any requests for change or additional requirements to the POM immediately
  • Ensure all required governance documentation is completed to enable commencement and delivery of programme/project
  • Prepare presentation material as and when requested for multiple audiences and purposes
  • Ensure all documentation is of a sufficient standard and is quality checked before release
  • Input, maintain and ensure up to date budget and actual figures on a timely basis for ongoing and regular review by the POM
  • Escalate and highlight any budget concerns immediately to the POM
  • Support and execute administrative support such as attendee calendar co-ordination, booking of rooms, preparation of equipment required for meetings, workshops etc.
  • Organise travel and associated requirements following the internal policies
  • Be prepared to travel to other areas and locations for the business
  • Maintenance of the project plans
Requirements:
  • Experience of change management or a project office/co-ordinator role
  • Experience of project documentation and templates and with a high standard of Microsoft Office i.e. Word, Excel, PowerPoint, Visio, Project and SharePoint is essential
  • As well as an understanding and working knowledge of project methodology across the project life cycle
Job Detail
  • SalaryCompetitive Plus benefits
  • ExperienceSee requirements
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